Luckily, a lot has changed and improved since then, and speech-to-text technology is finally usable and available on most devices. Even for 22 years ago, it was an incredibly difficult to use, resource-intensive software that led to far more annoyance than convenience. Since it was the first of its kind, the kinks weren’t quite worked out yet, causing a lot of frustrations for its early adopters. ![]() It is a bit more work, as you will have to adjust the speakers names, and you will get a additional audio file in your OneDrive, but it still works well.Twenty two years ago, Nuance Communications released Dragon Naturally Speaking, the first ever speech-to-text software. If your organization does not have English as their preferred language, and/or you do not have it enabled in Teams, you can still record the meeting and use Word online, or transcribe it directly in Word (but this is a bit sneaky). The Teams options is the easiest way to create a transcipt, but currently it works best if your organization speaks English and you have instructed your colleages about the use of transcription. If you need a word-by-word report of your meeting, Transcription can be a great help. We may try again when we can enable Dutch as the default language, either by following the language settings of transcription starter ( see this Feedback item – please vote!) or by following the tenant language. When starting a recording, all participants will get a message that they are not also recorded, but also transcribed. If you want to use this option, your Microsoft365 admin must have transcription enabled in the Teams admin portal, under Teams > Meetings > Meeting Policies. Transcribe directly during a teams meeting There appears to be no limit in the amount of transcriptions you can execute this way. Next to the Word file with the text, you will get an audio file in the “Transcribed documents” folder in your OneDrive. Open a fresh Word online document and click Start > Dictate > Transcribe.Ĭlick “Start recording” and your online meeting will be recorded and transcribed. Please make sure to warn the meeting participants that you are going to do this, as they will not get a system warning when you do! This will be useful for an interview, as shown in the video, but it can also be used for a meeting. We have found that this reduces error messages on file size. If your recording is >200 MB and resides in your OneDrive, you may want to download it to your Downloads folder or Desktop before uploading.Alternatively, you can use the free Word online that comes with your email address! (If the topic of your meeting and your company policies allows to store data there).If you find 300 minutes is limiting, check if you can win time by cropping your video as much as possible (you can do that in Stream if you have no other software).When the recording has been transcribed, click “Add to document” and you will be asked to add time and speaker name, if that makes sense.Upload your recording and the transcription will begin.Make sure you select your desired language.Click on the microphone on the Home tab, and select “Transcribe”.In your location of choice (OneDrive, SharePoint, Teams) open a new Word online document and give it a meaningful title.You need to have a recording of your meeting, or other recording in.This is calculated from the length of the video, regardless of the amount of spoken content. ![]() You can transcribe up to 300 minutes per calendar month. This is useful if you have an older meeting recording, if your organization does not have automatic transcription enabled, or if it is a non-Teams recording. Transcribe an existing (meeting) recording in Word online
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